When it comes to hiring our events furniture and accessories to make your event perfect, we know that you may have a few questions. To help put your mind at ease, we’ve collected the most common questions we get asked and have added answers to help you with your planning and preparation. We’ve even split these FAQs on event furniture hire up into handy categories so you can get straight to the part of our frequently asked questions that you need:
Deposits
Do I need to pay a deposit?
Yes, due to the popularity of our items, we require a non-refundable booking deposit to secure them for your date; this amount is 25% of your booking. Bookings made fewer than four weeks before the event date will be invoiced in full at the time of booking.
Can I change my order once I have paid my deposit?
Yes, you can add more items to your order after your deposit, and we are happy to do this as many times as you like! If you wanted to decrease the order we would need to look at this on a case-by-case basis.
Orders
I’ve placed an order online – what happens next?
We will check to see if the items are in stock, and then we will issue you a quotation including delivery/collection, damage waiver and VAT costs. Once you have approved the quotation your booking paperwork is issued. As soon as we receive your completed paperwork, along with your 25% deposit, we can secure the items for you.
If the items were not in stock, we would suggest an alternative for you.
Can I cancel an order?
Cancellation of orders will incur a fee depending on the notice given:
- received within 14 days of delivery date: 50% of the hire charge is payable
- received within 7 days of delivery date: 100% of the hire charge is payable
Is there a minimum order value?
During the months of May – September we have a minimum order value of £500 (excluding delivery) however, we pride ourselves on our versatility. So we furnish everything from the most intimate events of 10 people to the largest events with 1000+ attendees
What do I have to do to secure the booking?
- We send you a quotation to approve.
- Once approved, we issue your booking paperwork for you to complete along with your deposit invoice.
- Non-corporate clients will be asked to provide proof of identity and hire address.
- Your booking is secured once your booking paperwork and ID checks are completed, returned and approved, and your deposit is paid.
Payment and Costs
I’ve found a cheaper price elsewhere – what can Rio Lounge do?
If you receive a cheaper quote based on like-for-like furniture please send it through to us and we always aim to price match it or even better – beat it!
Does the website price include delivery and collection?
No, the prices shown on the website are for the hire only. Your quotation will show the final pricing including delivery and collection, and VAT.
Are your website prices inclusive of VAT?
No, the prices shown on the website are exclusive of VAT. Your quotation will show the final pricing.
Do you offer discounts for midweek or off-peak events?
Yes, we sometimes can offer discounts for off-peak events.
Do you charge any other fees?
Yes, we charge 3% which covers general cleaning and wear and tear, for example, if a tabletop was to receive minor scratches. However, if furniture is damaged and needs substantial repairs or needs to be replaced you will be charged additionally for this.
Do I have to pay a holding deposit?
We charge a holding deposit in the following circumstances:
- for furniture that is being transported where you will be using your own transport, and our crew are not involved in the delivery/collection;
- furniture hired for large scale events that are deemed a high risk, e.g music festivals;
- for certain products that are deemed a high risk, e.g champagne cork stools, lanterns
How and when do I pay?
We accept all major credit, debit cards, or a BACS transfer. Settlement of the account is strictly 7 days prior to delivery unless otherwise agreed in writing by Rio Lounge.
Are the hired items insured?
No; you as the hirer are fully responsible for the hired goods and must insure against all risks.
Delivery
Do you deliver the furniture?
Yes, we use only our own crew to deliver to you.
Do you set up the furniture?
Yes, we provide a full installation and set up as part of our delivery service.
Do you offer timed delivery and collection slots?
Sometimes, but it is subject to our scheduling. Our deliveries are made between the hours of 7 am and 7 pm. If your venue dictates specific timed slots for your delivery/collection, additional charges will apply.
Do you deliver outside of normal working hours?
Yes, we offer a 7 days a week, 24 hours a day service. However, additional charges apply for delivery/collection outside the hours of 7am and 7pm and may apply at weekends.
Do you do international deliveries?
No, we do not deliver outside of the UK.
Can I collect the furniture instead?
Unfortunately, due to our insurance, and health and safety requirements at our warehouse, we cannot offer a customer collection service.
Do you offer express delivery?
Yes, if we have the stock available and vehicles ready to deliver, we will do everything to help you out. Please call us on 01582 232332 to check availability.
Can I change my delivery date?
Yes, if you give us enough prior notice and it fits in with our busy schedule!
What happens if the items are damaged and need to be replaced or repaired?
Any damages on site will be recorded by our crew and If the goods are damaged beyond economical repair, you as the hirer will have to pay the full write-off costs.
What type of service can I expect when the delivery takes place?
Our experienced delivery crew will install and display all furniture to meet your needs.
Do you offer a dismantling service?
Yes. We come back to collect the furniture at a date and time agreed with you.
Do I need to provide a set up plan?
Giving an idea of how and where you want the furniture to be set up is useful for our crew. Otherwise, they will set it up as they see fit.
Hire Items
What hire periods are available?
We offer a five day hire covering delivery/collection and your actual event.
Can I extend my hire?
Possibly, depending on availability. We try and be as flexible as possible!
Is the furniture waterproof?
We offer different ranges, and you will see on the website our outdoor furniture range which is specially designed to survive the the elements.
I want to put the furniture outside – is this possible?
Absolutely! With Rio Lounge you can bring the party outside with our stylish outdoor furniture range. However, if you have hired furniture that is not for outdoor use, please do not place outside whilst there is wet weather as the furniture will take in water and become damaged, beyond repair.
Do you own all of the equipment you use?
Yes, we have over 12,000 sq ft of warehouse space and own all our furniture.
I want to hire an item, but I cannot find it on your website?
All the items we hire are shown on our website, however, if you are looking for something specific please get in touch with us as we may be able to advise you.
Are the images on your website the actual furniture you supply?
Absolutely! What you see is what you get. We have a studio in our warehouse where our photographer captures all our products.
How do I find dimensions for each product?
Our website contains all the dimensions and information for each product.
Do you supply gas for the heaters?
Yes, we hire out the über stylish Athena Patio Heaters, which are supplied with a 5kg gas canister which sits inside the patio heater so it’s not seen at your event.
Is all of your equipment clean and ready to use?
Absolutely. We employ a team who clean our furniture around the clock. Our furniture is wrapped once it’s cleaned to keep it pristine during the delivery process.
Contact
What is the best way to contact you?
Call us on 01582 232332, or alternatively send us an email at hire@riolounge.co.uk and a member of the team will get back to you as soon as possible if you have any further FAQs on event furniture hire.
How do I get in contact with Rio Lounge outside office hours?
We have an emergency out-of-hours contact line available, and this is provided to you during the booking process.
Documentation
My venue is asking for a PAT Certificate & Public Liability Insurance, can you provide this?
Yes, we can email them out on request and you can also find a copy of our Public Liability Insurance by clicking here.
